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Introduction to SharePoint Lists

 

Good morning everyone, this is Sajin with you from Dock web series. So today I will be explaining SharePoint lists.

List is a place in SharePoint site where you can store information with other people in your organisation and I am just going to show you few examples. This is the sales team site. As you see here, this is called Dock which is a turnkey Intranet portal powered by SharePoint Online. This is actually a solution we have built on top of SharePoint which would help employees in organisation to collaborate and communicate effectively.

I am going to show you some examples for sites. You know SharePoint site list, so this is one type where, this is called the timeline where you will be able to track the tasks or activities. Then you have a calendar where you will be able to pitch your meetings and events and where you will be able to see it. They are actually from the screen. So whoever is got an access to the team site will be able to see this.

We have something called contacts. This should be lying on your left hand side. You will be given an access, the team sites will be having different lists. Let’s go ahead and click on contacts. Let’s take an example.

This is the sales portal, let’s take the scenario as sales team. So sales team need to have details of company, contacts, opportunities, activities, they will require sales reports and obviously a dashboard.

Let’s go ahead and see what contacts look like. This is a typical list for contacts. For the sales, a contact will help you get phone numbers and mails of the people who work for you frequently. So we have the phone number, emails, it is all there.

Since all the information is kept at the team site everyone who works together can add or look into the list for information which makes things much easier for them, so they can add or view different details. That’s about contacts.

So we have activities, everyone is well aware of that, obviously you will be able to see who is created it. So everyone knows what activity or what kind of information is created by whom, even in terms of modification as well. So this can be managed through SharePoint lists. So that’s all about SharePoint lists and probably in the kind of scenario in the short term that I could explain.

So I would like to showcase a very simple feature. Let’s say I have my information over here. Here are the first name and last name, so I want to do kind of a query. Just want to do a kind of sorting. So like in excel I can do it by alphabets. So now I clicked on the last name and I am looking for names which is the ascending order of alphabets. So I clicked on that and I have everything, listed according to that.

Also I will be able to do custom sorting of the names. So if I just click on one of them and then it is good names. So as simple as that, similar to excel you will be able to do sorting over here and that’s it from my side about SharePoint lists, obviously with the introduction part.

I will be coming up with more videos, so stay tuned to our video channel.