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The New Way to Work Together - Mike Nolan


My name is Mike Nolan, VP of Client Relations with Global Infonet Inc., we are a Florida based software solutions firm specialising in SharePoint and custom software development.

I am going to talk to you for a little bit today Business-to-Business (B2B) collaboration with SharePoint and how to use it internally with our organisation.

Historically SharePoint was created many years ago, strictly a document management tool. But it is really matured as a platform and it is used by small and medium sized business as in addition to Fortune 500 companies.

Internally for our needs we typically have between 2 to 3 contributing offers that utilise the concept to create some engagement letters, master service agreements and statements at work. What it does is it allows us to securely manage and edit documents within the organisation. We can keep the information in one place. You don’t have to e-mail different versions of agreements back and forth risking the errors, miss some information, potentially loosing verbiage that’s very important because it is contract with our clients.

To provide a real very recent example of how to collaborate internally with SharePoint, it is Thursday, we were expecting our first hurricane to hit Florida in I think 10 years. All the county schools were closing, the decision was made in our company that we could work remotely from home on Friday and we had a very important meeting with a large healthcare provider relative to a SharePoint engagement 10 o’clock Friday morning.

Fortunately Jacksonville was spared, we had very minimal damage. We were able to drive over bridges and we actually kept the 10 o’clock meeting.

Our CTO and myself were able to work through discussions and finalise some details on the statement of work. We went back to our respective homes, engaged our Project manager and the three of us finalised the details working through this statement of work utilising SharePoint.

Within about 3 hours, leaving our client office, we were able to deliver a final statement of work that he can take forward for a decision. Had we not been able to provide that, that day with a Holiday weekend coming up, Labour Day, literally it would have delayed the decision for at least 4-5 days at minimum.

So whether its hurricanes, snowstorms or daily challenges, SharePoint can help overcome some of those timing challenges by using that collaboration tool.

If your organisation is looking for ways to improve efficiencies like this, we may be able to help you out.