SharePoint and OneDrive in Microsoft 365

Your content services platform for the future 

Group 3121

 

Legacy ECM Falls Short

Companies are faced with the reality that their legacy ECM systems aren’t meeting their current business needs and will fall short of meeting their future needs.

The complexity of content management has changed, as have your requirements and responsibility.

Are you sure that your organization's current system is up to the task of managing all of the information you're handling?

Do your tools match the needs and importance of your work?

 

By using an effective content management platform, your organization will gain:

  • Streamlined workflows
  • Quicker, more informed decisions
  • More control over sensitive information
  • Faster content discovery
  • Intuitive access and sharing controls

Leading to:

  • Improved customer experience
  • More agility
  • More control
  • Better employee experience
  • Better protection

 

Content services are changing to address modern and future needs

Content volume is exploding, and content types are expanding.

Uses and demands are prompting the need to modularize and decouple applications from data repositories.

Artificial intelligence (AI), the internet of things (IoT), and other innovations enable the analysis and processing of large volumes of content and insights.

This blurring of lines raises issues of ownership, control, responsibility, and compliance.

SharePoint Content Management systems are here to help your organization effectively manage information through the content life cycle from content creation to content archiving. SharePoint Content Management helps in integrating with MS Office Apps or Office 365 with collaboration and central management features of SharePoint technology.

Our system focuses on four areas: 

  • Document Management
  • Records Management
  • Web Content Management
  • Digital Media
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intranet

SharePoint Content Management

It is very important to define your terms specifications when working on a content management system intranet. Functions such as eDiscovery in SharePoint help users search for information that has specific tags in order to save time. Our content management is also able to assist in managing your records. Here's is everything Records Management has to offer:

  • Improves Regulatory and Legal Compliance – Our systems assist you in implementing policies for data protection and retention as well as auditing business records for guaranteeing that records are properly maintained. Recorded audit trails provide evidence for internal and external auditors that records are being retained properly.
  • Keeps Your Business Records Secure – SharePoint ensures a fully secure repository, which guarantees your records are stored safely.
  • Makes Legal Discovery Easier – Our system ensures that you can get any information that may be required for any potential legal proceedings in a way that saves time and money. You can even place a special hold on desired records to prevent data loss.
  • SharePoint’s Integrated Records Management – This helps companies store and protect the final copies of business records. Companies can apply information management policies to their records which helps reduce legal risks, ensuring that the information matches with the corporate business regulations/policies.

Document Management

SharePoint Content Management helps by boosting your company’s productivity using a wide range of features to effectively manage your company's documents:

  • Control Access to Your Data – You can define permissions for desired users at any level – right from a document to the whole site itself.
  • Works Seamlessly with Document Properties – The Document Info Panel helps you browse and change metadata (document properties) within the document itself.
  • Manage Diverse Content Centrally – You can store your content in the main repository to helps your users find it easier - allowing for users to use and share the information as soon as possible.
  • Collaborative Document Processing – With SharePoint, you can build document workflows that help you to collaborate and track document-oriented processes directly from your desktop programs.
  • Clear Document Organization – Document IDs help you to differentiate each asset in your content collection.
  • Manage Metadata as Whole – You can create groups or term sets to make it simple to find and organize content effectively.
01 Document Centre Home

Web Content Management

It’s not all about defining policies and regulations for content management systems; an effective content management system must be user-friendly. By using our Web Content Management System you'll be able to:

  • Maintain Consistency Throughout your Portals – You'll be able to create final master pages, layout, and templates using company branding. that users can easily find and reuse quickly to maintain site consistency.
  • Quickly Create/Publish Site Contents – You can use common tools for creating and publishing site content in a periodic manner to produce content quickly.
  • Low Cost of Deployment and Management – You just need to implement a single infrastructure for enabling content publishing on extranets, intranet and internet sites.
04 Intranet Social

Digital Media

You've probably come across video and audio features within SharePoint sites. It's true that SharePoint has integrated features for playing/viewing digital content like Video and Audio files. What are the other benefits of using SharePoint for digital media?

  • Usage of Optimized Media Libraries – SharePoint’s Media Asset Libraries are optimized for digital content. The management features of the document library are also available (metadata, unique IDs and content types). With SharePoint, you can view thumbnail versions of the images and video files. Upon clicking, a pop-up will appear playing the video straight from the Document Folder.
  • Playing Digital Files Directly – As mentioned earlier, SharePoint has built-in features for playing video and audio files. This allows you to play these files from any portals, publishing sites, or teams. This is a great feature to use when creating training portals for organizations!
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